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March 5th, 2009 by docusenseadmin under Multifunction Printer MFP. 13 Comments.
Get A Second Opinion
It pays to look beneath the hood before you purchase a multifunction device. The easiest way is to check on-line ratings.
Trust but Verify
Manufacturers will always paint their products in the best possible light. That means their published speed, duty cycle, supply costs etc… will always feature best-case scenarios that rarely reflect real-world use. So the easiest way to get another opinion is to see what the product users have to say.
Knowing Who to Trust
Try looking the device up on-line at retrevo.com. This site aggregates consumer and technical reviews. PCworld.com, Cnet.com and zdnet.com are other sites having product reviews as well. Look for information regarding the actual device speed and user comments on ease of use etc.
Bottom Line:
Understand what the experienced people in the industry are saying about the product you are researching, and you’ll make a more informed decision.
Previous articles:
1. Know your requirements
2. Know the Total Cost of Ownership
Upcoming articles:
4. Know how easy it is to connect to an existing network
5. Know how easy it is to use
6. Know its multitasking abilities
7. Know its bi-directional communication capabilities
8. Know the available device management, remote intelligence, and support
9. Know whether it provides the level of security and confidentiality you need
10. Know what software and solutions are available
Multifunction printers can help you streamline duplicate and cumbersome document processes and electronically organize, edit and archive your paper documents. With an MFP and a simple software application you can turn paper documents into electronic format and send to multiple destinations – email, document repositories, network folders, even remote printers – with a single scan.
Once you’re armed with the knowledge you’ve gathered by asking these questions, you’ll be prepared to make the right decision for your business.
Please contact us with any questions. Docusense 1-800-422-0080
Tags:MFP, multifunction, supply cost.
March 5th, 2009 by docusenseadmin under Complexity Simplified. No Comments.
DocuSense announced today they’ve signed a 5-year agreement with the Philadelphia Inquirer to provide print managed services for all their locations.
Under the agreement, DocuSense will be updating all of The Philadelphia Inquirer’s office printer equipment and providing a simplified “cost-per-page” billing. “We are able to cut their office document printing costs and refresh their equipment with newer models at the same time” said Donna Melso, President of DocuSense. “We’re reducing the variety of devices the Inquirer uses from 20 different types of equipment to 5 basic models.”
DocuSense will provide a monthly report showing print/copy volume and cost. “The Inquirer wanted to get a handle on costs and spending for the equipment in all of their offices”, explained Melso. “Using cost-per-page, DocuSense will provide this data and, at the same time, shrink dozens of monthly purchase orders and invoices to just one. That’s Complexity Simplified.”
DocuSense (formerly Laser Supply), celebrating its 20th year, is a Hewlett Packard authorized vendor and Xerox Peak Elite authorized partner. DocuSense consults with clients to help them understand, manage and reduce their office printing, copying and faxing costs.
For more information, contact DocuSense at 610-719-8700 or visit their website at www.docusense.com
Tags:Add new tag, Cost Per Page, DocuSense, Hewlett Packard, HP, office printing, Xerox.
February 9th, 2009 by docusenseadmin under Print & Copy Best Practices. 3 Comments.
Usage Costs
- Know the cost of each supply and its anticipated yield.
- The anticipated yield of supplies is usually based on 5% print coverage (5% print coverage is equal to about one page with 20 sentences in 12 point type).
- If you typically print more than 5% coverage, your yield for each toner will be less and your supplies cost per page will be higher.
- Want to find out how much coverage one of your own documents has? Go to Free Coverage Calculator to download a 30-day trial version of software that will show you the % coverage for any of your documents. You can also go to Page Coverage for more information on determining page yields.
- Don’t forget to add maintenance kits, fusers etc.., divided by their yields.
- Generally, the lower the aquisition cost for the device, the higher the cost per page for supplies.
- For service, take the cost of a service contract and divide it by the number of anticipated prints/copies for the period of coverage. Total all of the supplies and service costs per page and you’ll have a total estimated service/supply cost per page.
Acquisition Costs
- Take the purchase price divided by the number of months of estimated service divided by the estimated pages you will copy/print per month.
- Add the acquisition and usage cost per page to get total cost per page for the device. Or, call DocuSense and we’ll help you do the calculation.
DocuSense can help with all your questions. 1-800-422-0080 we supply MFD service and solutions.
Tags:Cost Per Page, DocuSense, MFD service, office printing.
February 2nd, 2009 by docusenseadmin under Multifunction Printer MFP. 9 Comments.
Know the Total Cost of Ownership (TCO) and Cost/Value Benefits
Purchase Price is Just the Beginning
Understanding the cost of ownership is only a small part of truly understanding expense. Supplies and service costs will sometimes far outpace initial acquisition expense over the life of the equipment. For example, inkjet all-in-one printers are usually very inexpensive to purchase but can cost more to supply. That can be alright if you print/copy less than 30 pages a day. However, large amounts of pages printed on this type of device can be expensive.
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Tags:cost, printer cost, printer cost of ownwrship, service cost, TCO, total cost of ownership.
January 26th, 2009 by docusenseadmin under Multifunction Printer MFP. 12 Comments.
You need to ask yourself the right questions to make an informed decision about what multifunction printer is right for your company. Here is the first of ten considerations you should make before putting a new machine in your office.
Know your requirements.
You need to really understand what you will need the device to do before you buy it. Many times, requirements aren’t well understood or, worse, are dictated by the device salesperson.
Here are four questions you should ask yourself before diving in and buying.
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Tags:Add new tag, Business Improvement, DocuSense Events, MFD service, printer service, Xerox Printers.
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