How to do a cost per page calculation
February 9th, 2009 by docusenseadmin under Print & Copy Best Practices. 3 Comments.
Usage Costs
- Know the cost of each supply and its anticipated yield.
- The anticipated yield of supplies is usually based on 5% print coverage (5% print coverage is equal to about one page with 20 sentences in 12 point type).
- If you typically print more than 5% coverage, your yield for each toner will be less and your supplies cost per page will be higher.
- Want to find out how much coverage one of your own documents has? Go to Free Coverage Calculator to download a 30-day trial version of software that will show you the % coverage for any of your documents. You can also go to Page Coverage for more information on determining page yields.
- Don’t forget to add maintenance kits, fusers etc.., divided by their yields.
- Generally, the lower the aquisition cost for the device, the higher the cost per page for supplies.
- For service, take the cost of a service contract and divide it by the number of anticipated prints/copies for the period of coverage. Total all of the supplies and service costs per page and you’ll have a total estimated service/supply cost per page.
Acquisition Costs
- Take the purchase price divided by the number of months of estimated service divided by the estimated pages you will copy/print per month.
- Add the acquisition and usage cost per page to get total cost per page for the device. Or, call DocuSense and we’ll help you do the calculation.
DocuSense can help with all your questions. 1-800-422-0080 we supply MFD service and solutions.
Nick on February 10th, 2009
This is a great post! I really like the break-out and ownership of Total Cost of Ownership, I had no idea that functionality and compatitbility could be directly factored into net cost…. I simply would o have thought of that — but that IS why you guys are the experts.