June 17th, 2009 by docusenseadmin under Print & Copy Best Practices. 7 Comments.
Purchasing the right multifunction office equipment can be very tricky. Make the wrong decision for even one copier/printer device in a workgroup setting and you can easily overspend on acquisition, service and supplies by thousands of dollars. Sounds expensive? Don’t worry; it gets much worse. ”Soft” costs such as lost capabilities, user frustration, down-time and office inefficiency will multiply the expense tenfold. (more…)
Tags:administrative costs, Business Improvement, Cost Per Page, document management, managing devices, multifunction, office printing, service cost, supply cost, Xerox Printers.
May 13th, 2009 by docusenseadmin under Complexity Simplified. 14 Comments.
Question: The Most Costly Portion of Document Output is?
A) Equipment Acquisition Cost
B) Supply Costs
C) Service Costs
D) Administration and IT Cost
Answer: D
Industry analysts generally agree that printing, copying, faxing (Document Output) is expensive and the costs are largely undocumented and unmanaged in most firms. The total cost of document output (measured by adding up acquisition, supply and service expense) is somewhere between one and three percent of total revenue. Acquisition, supply and service expenses are easily measured. However, the costs of managing devices across business networks are much larger and more difficult to measure.
IDC research estimates that for every $1.00 spent in document output costs (acquisition, service and supply) firms spend $9.40 in IT support, administration and document management. So the answer is D BY ALMOST 10 TO 1!
If workgroups use varied equipment, the cost can increase quickly. Multiple equipment often entails more training, IT expense, multiple vendors, contracts and service options; increasing managing complexity. It pays to try to simplify the equipment and support options.
To plow through the increasing rush of daily information, corporate employees today typically spend up to 45% of their day working on paper and electronic documents. Multifunction printers can play a huge role in streamlining duplicated and often cumbersome processes but it’s extremely important to pick the right mix of equipment for your business.
For more information or advice in making this important business decision contact a support specialist at DocuSense by calling 1-800-422-0080.
DocuSense – Complexity Simplified!
Tags:administrative costs, document management, document output cost, DocuSense, equipment cost, managing devices, service cost, supply cost.
March 5th, 2009 by docusenseadmin under Multifunction Printer MFP. 13 Comments.
Get A Second Opinion
It pays to look beneath the hood before you purchase a multifunction device. The easiest way is to check on-line ratings.
Trust but Verify
Manufacturers will always paint their products in the best possible light. That means their published speed, duty cycle, supply costs etc… will always feature best-case scenarios that rarely reflect real-world use. So the easiest way to get another opinion is to see what the product users have to say.
Knowing Who to Trust
Try looking the device up on-line at retrevo.com. This site aggregates consumer and technical reviews. PCworld.com, Cnet.com and zdnet.com are other sites having product reviews as well. Look for information regarding the actual device speed and user comments on ease of use etc.
Bottom Line:
Understand what the experienced people in the industry are saying about the product you are researching, and you’ll make a more informed decision.
Previous articles:
1. Know your requirements
2. Know the Total Cost of Ownership
Upcoming articles:
4. Know how easy it is to connect to an existing network
5. Know how easy it is to use
6. Know its multitasking abilities
7. Know its bi-directional communication capabilities
8. Know the available device management, remote intelligence, and support
9. Know whether it provides the level of security and confidentiality you need
10. Know what software and solutions are available
Multifunction printers can help you streamline duplicate and cumbersome document processes and electronically organize, edit and archive your paper documents. With an MFP and a simple software application you can turn paper documents into electronic format and send to multiple destinations – email, document repositories, network folders, even remote printers – with a single scan.
Once you’re armed with the knowledge you’ve gathered by asking these questions, you’ll be prepared to make the right decision for your business.
Please contact us with any questions. Docusense 1-800-422-0080
Tags:MFP, multifunction, supply cost.
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